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Learning Assistant

Our e-portfolio, Learning Assistant, enhances the learning experience for your learners and apprentices. With this one system you can:

  • gather, assess, quality assure and monitor evidence and coursework
  • track learner performance
  • support your assessors’ decision making with effective quality assurance processes
  • record the skills, subject matter expertise and availability of your delivery teams

Because our e-portfolio is already tried and tested, you can be more confident it meets reporting standards for auditors and regulators, like Ofsted and HEFCE.

Easy upload of coursework by learners and apprentices

Learners can access Learning Assistant on any device – and if they use the app, they can use it offline.

With the video and photo upload function, it’s simple for them to capture their work – especially for courses that use real-world environments or that aren’t desk-based. So it’s easy to submit coursework and portfolio evidence.

No more carrying around bulky files or losing paperwork. And because their portfolios are always available, they can work on sections while other pieces are being assessed.

And apprentices can use Learning Assistant to submit their 20% off-the-job training for authorisation and have this tracked.

Making feedback simple for assessors

With Learning Assistant, assessors can easily track whose work has been submitted, mark it, return it with comments or grades or suggest amends.

The convenience of being able to access the portfolio from any device works for quality team members too – especially if you have more than one site or campus.

More than coursework

Learning Assistant has been developed to work harder for you.

Did you know that it also lets you record, track and authorise the off-the-job training for apprenticeships? And you can consider how you might use this in other work experience contexts too. This can be a crucial tool to support established programmes or for your own operations.

Reporting and auditing

The built in reporting function means that you can monitor multiple cohorts, check for areas that need more support and check moderation is consistent and fair. You can anonymise data and download reports for sharing with partners – perfect for partnership activity or working with employers in apprenticeships for example.

Because Learning Assistant has been tested with regulators you can be confident that the functionality and reporting can support Ofsted and ESFA compliance.

Employer engagement

If you’re working with employers on apprenticeship standards in England, you’ll need to demonstrate effective engagement with them. Learning Assistant means employers and training providers can log in and monitor apprentices’ progress directly. This access is useful evidence for Ofsted to show your compliance with this part of the apprenticeship set up.

Help from different places

You can use the admin community for ideas and help on getting the most out of the e-portfolio. We also make improvements based on your feedback.

Make suggestions and requests as you like – we respond to all suggestions and we make monthly updates to keep the system set up for what you need.

Features and spec

We’ve created a system that takes multiple formats and file sizes:

  • 20 minutes of high-res video
  • 60 minutes of audio (mpv., wav)
  • 150MB of data maximum per item
  • Upload jpeg. png. gif. and other multimedia formats
  • Takes Word, Excel, PPT, Keynote, Pages, Numbers and PDFs
  • **Unlimited** data capacity overall.

Integration (LA Connect)

Save admin and processing time and reduce errors in data entry by integrating Learning Assistant with our other systems using LA Connect. Once set up, your one unique order number will:

  • register learners and apprentices on qualifications
  • book e-volve tests, including functional skills
  • upload results direct into Walled Garden (depending on the results, this will trigger the claim for certificates).

If you have 250 learners or more each year, there is no additional charge for this extra benefit.

Find out more

Why not watch our short demo on Learning Assistant – you’ll need to provide your email to access the demo. 

You can talk to our team if you'd like to find out how to get Learning Assistant for your organisation: email digitalsales@cityandguilds.com or call 01924 206709.

Download the app

If you’re already signed up and are ready to go, you can download the app now.

Download on the app store.For iPad and iPhone


Get it on Google play. For Android