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VTQ Timely Results

VTQ Timely Results

Ofqual has issued guidance to all awarding organisations and centres that offer vocational and technical qualifications (VTQs) on the actions required to ensure the timely delivery of results in 2024 and beyond. 

Further information can be found on the Ofqual website.

Qualifications in scope

These arrangements will apply to the following City & Guilds Level 2 and Level 3 VTQs which can be used for progression.

Qualification group

T Level Technical Qualifications (TQs)

KS4 Level 2 Technical Awards

KS5 Level 2 Technical Certificates

KS5 Level 3 Technical Qualifications

Extended Project Qualification

List of qualification in scope

Whilst we offer other Level 3, Level 1/2 and Level 2 VTQs these are not normally used for progression and are therefore not in scope of the checkpoint activity.

Note: The checkpoint activity for T Levels will require centres to submit estimated completion data separately at component level, for the core component and the occupational specialism.

Centre responsibilities

It is vital that City & Guilds is able to release results on time.

Failure to meet the term-time checkpoint activity, or submitting incomplete or inaccurate estimated completion data may adversely affect a learner’s result, and as such their progression to higher education or employment.

Any instance where a centre fails to submit all required data or does not respond to information requests will constitute maladministration and will be referred to the City & Guilds compliance team. It is our hope however that all centres will actively engage in the checkpoint activity during 2024 to avoid any such instance.

It is a centres responsibility to ensure;

  • Registrations and all applicable assessment entries are made in Walled Garden for each learner by the published deadline
  • You keep student registration and booking data accurate and up to date throughout the academic year
  • You do not make duplicate bookings for the same assessment, or make bookings for assessments that are not required
  • All students have a single enrolment number, and that any discrepancies (i.e. a student enrolment merge is required) are resolved prior to results being issued
  • All students undertaking an exam have the relevant booking, prior to sitting the exam
  • Exams are administered correctly, and that all paper scripts are securely packaged and returned to the correct address on time and via recorded delivery
  • All estimated completion data is submitted accurately by the published deadline as part of the VTQ Checkpoint
  • That all relevant assessment marks, grades and evidence are submitted to us no later than the published deadline
  • Every student has the marks / grades submitted to enable them the opportunity to complete their qualification (i.e. the Rules of Combination are met)

VTQ centre checkpoint timeline

vtq checkpoint timeline thumbnail
Click image to view timeline

VTQ Checkpoint activity

City & will undertake a term-time checkpoint between the Spring and Summer exam series for Technicals and the and before the summer series for T Levels. The Extended Project Qualification (EPQ) will be included in the checkpoint activity.

The single checkpoint is designed to ensure City & Guilds understands which learners are expecting a qualification result (Technicals / EPQ) or component result (T Levels) in August 2024 through the submission of ‘estimated completion data’.

This ensures both City & Guilds and our centres ensure learners receive their results when they need them.

The checkpoint activity window will run from Monday 15 April to Friday 03 May.

Centres will receive access to learner registration data from Monday 15 April, and must ensure that all ‘estimated completion data’ is submitted, and the centre declaration completed by close of play Friday 03 May.

Completing the checkpoint in Walled Garden

The VTQ Checkpoint data must be submitted in Walled Garden. Download our centre guidance below for step-by-step instructions on how to complete the data submission.

Download the centre guidance

You can watch our webinar regarding the Checkpoint submission process which took place on 17 April 2024 via the link below. 

Watch the webinar

A copy of the slides can also be accessed here.

Download the slides

All registered learners will be pre-populated in a table for you to input your completion data for each qualification.

  • You’ll only see qualifications you are approved for and have active registered learners, so it is really clear what data needs to be provided.
  • For each learner you’ll be required to submit completion data, predicted grade and any progression indicator (i.e. where the learner is reliant on their qualification to progress to university or employment).
  • You can download your learner data to a .csv file (which can be edited in Excel) to complete offline and then upload for submission.
  • The system enables you to display previously certificated learners who you need to enter as resitting the qualification in order to improve their grade.
  • Once you’ve submitted your checkpoint data for a qualification, our system will review each learner overnight to see if they meet the rules of combination based on current assessment bookings. We refer to this as the bookings reconciliation process. You’ll be able to run the report again the following day to identify those learners who do not currently meet the rules of combination for the qualification and where you might have missed bookings/entries.

Checkpoint data submission requirements:

You’ll need to provide one of the following for each student for each programme of study as part of the checkpoint data:

Checkpoint code

Detailed description



The candidate is due to complete the qualification in full in the current academic year, expecting a qualification result in August.



The candidate is not due to complete in the current academic year (i.e. they are in the first year of a two-year programme of study or the qualification is being delivered over multiple years).



The candidate has completely withdrawn from the programme of study and should be withdrawn on City & Guilds’ system.



The candidate is known to be deferring the completion to the following year.



The candidate has previously been certificated on the qualification and is retaking one or more assessment in order to improve their qualification grade. You must only use this option where the previous certification field displays ‘Y’ value.

Where applicable, we’ll also need you to provide data for candidates who require their qualification for progression.

Checkpoint code




Where the candidate has applied to university via UCAS



Where the candidate is going straight into work or an apprenticeship after completing their qualification



Where the candidate is progressing to another opportunity such as another qualification

Assessment bookings reconciliation process

Once you have submitted the VTQ Checkpoint data for a programme of study, you can then complete a bookings and rules of combination (RoC) reconciliation process through Walled Garden.

This enables centres to identify students who do not have all required assessment bookings and do not currently meet the full rules of combination based on bookings and/or results. It helps to ensure no student is disadvantaged and has the opportunity to achieve their qualification on time.

We only provide the data for candidates who have been submitted as Yes (Y) due to complete or Retake (R). That’s why it’s crucial that this data is submitted accurately.

Withdrawn learners

As part of the checkpoint activity last year, we also asked centres to indicate where a learner had been withdrawn from the programme of study.

This will form part of the checkpoint activity again in 2024 and beyond. However, we will be introducing an additional step to process the withdrawal at the end of the academic year. Any learner marked as withdrawn as part of the checkpoint activity in the current academic year will then cease to be actively enrolled (have an active registration) on the qualification as of 01 September in the next academic year.

Learners will need to be re-registered on the qualification if they return to study in the future. For T Levels the withdrawn learner can be completed at core and occupational specialism component level.

Further details will be shared in the new year as we approach the checkpoint window.

Other important information

Contingency planning and exam disruption

Updated guidance on handling disruption, such as industrial action, is available from the Department for Education, the regulators, the Joint Council for Qualifications (JCQ) and City & Guilds.

We have updated our guidance in line with the regulators to ensure it is clear to centres their responsibilities, and the steps that must be taken to ensure exams/assessments can continue:

Download the Emergency Situation Assessment Delivery Guidance

Resources for exams officers

Our Exam Support Hub provides essential information you need at every stage of the exam and assessment cycle, including how to register learners, conduct exams, return papers and support for results.

Exam Support Hub

Ofqual also provides resources for exams officers.

Ofqual resources for exams officers