City & will undertake a term-time checkpoint between the Spring and Summer exam series for Technicals and the and before the summer series for T Levels. The Extended Project Qualification (EPQ) will be included in the checkpoint activity.
The single checkpoint is designed to ensure City & Guilds understands which learners are expecting a qualification result (Technicals / EPQ) or component result (T Levels) in August 2024 through the submission of ‘estimated completion data’.
This ensures both City & Guilds and our centres ensure learners receive their results when they need them.
The checkpoint activity window will run from Monday 15 April to Friday 03 May.
Centres will receive access to learner registration data from Monday 15 April, and must ensure that all ‘estimated completion data’ is submitted, and the centre declaration completed by close of play Friday 03 May.
The VTQ Checkpoint data must be submitted in Walled Garden. Download our centre guidance below for step-by-step instructions on how to complete the data submission.
Download the centre guidance
You can watch our webinar regarding the Checkpoint submission process which took place on 17 April 2024 via the link below.
Watch the webinar
A copy of the slides can also be accessed here.
Download the slides
All registered learners will be pre-populated in a table for you to input your completion data for each qualification.
- You’ll only see qualifications you are approved for and have active registered learners, so it is really clear what data needs to be provided.
- For each learner you’ll be required to submit completion data, predicted grade and any progression indicator (i.e. where the learner is reliant on their qualification to progress to university or employment).
- You can download your learner data to a .csv file (which can be edited in Excel) to complete offline and then upload for submission.
- The system enables you to display previously certificated learners who you need to enter as resitting the qualification in order to improve their grade.
- Once you’ve submitted your checkpoint data for a qualification, our system will review each learner overnight to see if they meet the rules of combination based on current assessment bookings. We refer to this as the bookings reconciliation process. You’ll be able to run the report again the following day to identify those learners who do not currently meet the rules of combination for the qualification and where you might have missed bookings/entries.
Checkpoint data submission requirements:
You’ll need to provide one of the following for each student for each programme of study as part of the checkpoint data:
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Checkpoint code
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Detailed description
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Y
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Yes
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The candidate is due to complete the qualification in full in the current academic year, expecting a qualification result in August.
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N
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No
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The candidate is not due to complete in the current academic year (i.e. they are in the first year of a two-year programme of study or the qualification is being delivered over multiple years).
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W
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Withdrawn
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The candidate has completely withdrawn from the programme of study and should be withdrawn on City & Guilds’ system.
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D
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Deferred
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The candidate is known to be deferring the completion to the following year.
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R
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Retake
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The candidate has previously been certificated on the qualification and is retaking one or more assessment in order to improve their qualification grade. You must only use this option where the previous certification field displays ‘Y’ value.
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Where applicable, we’ll also need you to provide data for candidates who require their qualification for progression.
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Checkpoint code
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Description:
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U
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UCAS
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Where the candidate has applied to university via UCAS
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E
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Employment
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Where the candidate is going straight into work or an apprenticeship after completing their qualification
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O
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Other
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Where the candidate is progressing to another opportunity such as another qualification
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Once you have submitted the VTQ Checkpoint data for a programme of study, you can then complete a bookings and rules of combination (RoC) reconciliation process through Walled Garden.
This enables centres to identify students who do not have all required assessment bookings and do not currently meet the full rules of combination based on bookings and/or results. It helps to ensure no student is disadvantaged and has the opportunity to achieve their qualification on time.
We only provide the data for candidates who have been submitted as Yes (Y) due to complete or Retake (R). That’s why it’s crucial that this data is submitted accurately.
As part of the checkpoint activity last year, we also asked centres to indicate where a learner had been withdrawn from the programme of study.
This will form part of the checkpoint activity again in 2024 and beyond. However, we will be introducing an additional step to process the withdrawal at the end of the academic year. Any learner marked as withdrawn as part of the checkpoint activity in the current academic year will then cease to be actively enrolled (have an active registration) on the qualification as of 01 September in the next academic year.
Learners will need to be re-registered on the qualification if they return to study in the future. For T Levels the withdrawn learner can be completed at core and occupational specialism component level.
Further details will be shared in the new year as we approach the checkpoint window.